Let's Talk!

The Solution

AI-Powered Accounts Payable Automation That Works Like a Team, Only Faster

From invoice ingestion to ERP posting, here’s how Neil, our AI AP Executive, delivers true end-to-end AP automation.

Explore E42

Rethinking the AP Lifecycle with Cognitive Precision

If your current AP process still looks like email inboxes, spreadsheet trackers, and long loops of approvals, it’s time for an upgrade.

At E42, we built a solution that goes beyond partial automation or template-driven bots. Our AI Accounts Payable Executive, Neil, handles everything from the moment an invoice arrives to the final payment trigger—with built-in validations, compliance, vendor communication, and exception handling.

accounts payable automation solution worklow

This isn’t about speeding up manual work; it’s about truly eliminating it.

The End-to-End Workflow, Reimagined

smart vendor onboarding

1. Vendor Onboarding & Communication

Vendors are onboarded with structured data capture, automated validations, and SLA-linked responses. They track invoice status, receive updates, and resolve queries in real time via Neil’s vendor interface.
ap automation service

2. Invoice Ingestion

Invoices can land from anywhere, emails, vendor portals, chats, or scanned paper. Neil captures them all using omnichannel inputs and feeds them directly into the pipeline. No more inbox crawling or document downloads.
intelligent document processing

3. Intelligent Document Processing (IDP)

Neil—AI Accounts Payable Executive uses ICR (Intelligent Character Recognition) and NLP to extract invoice data with 95%+ accuracy, even from handwritten, poorly scanned, or multilingual documents. Unlike OCR, Neil understands context and layout, not just characters.
automated invoice validation

4. Validation & Compliance

Next, Neil runs n-way matching (invoice, PO, GRN) to verify legitimacy and correctness. It also applies regulatory rules (like GST formats, invoice schema, tax codes) to ensure compliance with government-mandated structures.

exception handling

5. Exception Handling

Any outliers? Neil flags them for review. With built-in business rule engines, the system automatically applies your escalation logic for exceptions—like mismatched values, missing POs, or duplicate invoices.
exception handling

6. Approval Workflow

Based on company policies and approval hierarchies, Neil automatically routes invoices to the right stakeholders. Whether it’s multi-level approvals or parallel reviews, Neil adapts with AI-driven dynamic routing.
approval of invoice processing

7. ERP Integration

Once approved, the invoice is automatically posted to your ERP. Neil integrates with SAP, NetSuite, Oracle, QuickBooks, Infor SunSystems, and over 20 other systems—ensuring your ledger is always up to date. 

approval of invoice processing

8. Payment & Reconciliation

After posting, Neil tracks payment status, reconciles transactions, and closes the loop. Every step is traceable with full audit logs, vendor communication history, and dashboard-based insights.

Built for the Complexities You Actually Face

  • Multi-vendor formats: Neil handles inconsistent layouts with zero templates
  • Multiple currencies & tax regimes: GST, VAT, TDS? Neil adjusts dynamically
  • Invoice splitting & partial receipts: Support for part-payments and staggered approvals
  • Non-PO invoices: Validated against contracts, historical data, and business rules

Real-World Use Case

A Global Steel Manufacturer

Challenge:

10,000 invoices/month; freight + material + combined invoices; SAP ECC 6 with no APIs; multilingual formats.

Solution:

Deployed Neil with IDP + dynamic approval + ERP connector.

Impact:

  • Accuracy improved from 50% to 99%
  • Manual effort reduced by 50%
  • 30% cost savings in AP operations
  • ROI delivered in under 10 weeks

Why It Works: Technical Highlights

  • Omnichannel Capture (Email, Portal, Chat, Scans)
  • Cognitive Data Extraction using ICR + LLM + ML
  • 20+ ERP Connectors with real-time sync
  • CPA over RPA: Adaptive workflows that improve over time
  • Data Validation Engine with 30+ business rules
  • Vendor Interaction Module using Conversational AI
  • Audit & Traceability Logs auto-generated

FAQs

Got questions? Find the answers here or get in touch!

How long does implementation take?
Most customers go live in under 2 weeks with existing ERP and finance workflows.
No. Neil is template-free and uses self-learning models to understand invoices in any layout or format.
Yes. Neil supports cloud and on-prem ERP systems. Integration is done via APIs or file-based connectors depending on system capabilities.
Absolutely. Neil can be trained on entity-specific business rules, cost centers, approval flows, and languages.
Neil validates invoice formats against government-prescribed schemas, flags non-compliance, and maintains full audit trails for GST, VAT, and more.
Yes. Every invoice has a live tracking path. Approvals, escalations, payment status, and comments are all visible in real-time.
Neil offers AI-driven accounts payable automation, eliminating templates, improving accuracy, and delivering dynamic, scalable workflows—not just rule-based processing.
Let's talk!

Company

About us

Blog

Case Study

Webinar

Quick links

Safe AI

Solution

Features

Policies

Privacy policy

Cookies Policy

COPYRIGHT © 2025 E42. ALL RIGHTS RESERVED

Ready to meet Neil, your AI Accounts Payable Executive?

Fill in your details and our team will get in touch to show you how Neil can transform your AP operations—end to end, error-free, and always on time.